Bid Coordinator UK

Bid Coordinator

Hudson Outsourcing Ltd – Durham

Job description

Working as a Bid Coordinator at Hudson, you will be responsible for coordinating and managing the bid process, ensuring timely and high-quality submissions. This role involves collaborating with various departments such as writing and quality review teams as well as clients to gather necessary information and maintaining an organised bid library. The Bid Coordinator plays a crucial role in helping the company secure new business opportunities by ensuring effective client communications and providing the customer with an amazing experience when working with our firm.

Key Responsibilities

• Coordinate the end-to-end bid process, from initial handover from the sales team to final submission.
• Ensure all bids are compliant with client requirements and are submitted on time.
• Develop and maintain a bid library for each client of standard responses and supporting documents.
• Manage multiple bids for multiple clients simultaneously, prioritising tasks to meet deadlines.
• Provide clients with post-bid support.

Document and Quality Assurance

• Draft, format, and proofread bid documents to ensure accuracy, consistency, and professionalism.
• Ensure all bid documents are clear, concise, and compliant.
• Conduct thorough reviews and quality checks of all bid submissions.

Admin and Reporting

• Maintain an organised system for tracking bids, including deadlines, submissions, and outcomes.
• Prepare regular reports on bid activities and outcomes for senior management.
• Support the continuous improvement of the bid process by capturing lessons learned and implementing best practices.

Education / Professional Experience

• Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.
• Minimum 2 years’ work experience in a professional setting.
• Confident
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Strong proofreading and editing abilities with attention to detail.
• Exceptional organizational and time-management skills.
• Ability to manage multiple projects simultaneously and meet tight deadlines.
• Strong collaborative and team-working skills.
• Ability to think critically and creatively to overcome challenges and improve bid processes.
• Willingness to work flexible hours to meet bid deadlines.

Job Particulars:

• Full-time
• £27,000.00 per year starting salary.
• For those who have minimum 4 years on site business/office experience we will pay up to £35,000.
• Company pension.
• Monday to Friday 9am – 5:30pm.
• Business: 2 years (preferred)
• Driving Licence (preferred)
• Work Location: In person